Provident Fund for Beginnners


If you are a company that has more than 20 employees then your company must be registered with the ‘Employee Provident Fund Organization, India. If your company strength ever reduces below 20, you must continue to be registered with the Provident Fund.


Under the EPF Act, the employee and employer must contribute towards a pension fund for the benefit of the employee at retirement. The Govt also contributes a smaller amount towards the employee.

Employee’s Contribution

As per current laws, employee must contribute 12% of their basic salary (include Dearness Allowance) towards PF. The employer must also contribute a similar amount towards PF per employee.

The salary applicable for PF is capped at 6500. So, if your basic is 10000, your applicable PF deduction will be 12% of 6500 only (Rs. 780). If your salary is under 6500, then of course it’s 12% of whatever the basic is. For e.g. on a basic salary of 6000, the PF deduction is Rs. 720.

If you join a company at a salary higher than 6500, then you are not compelled to register for PF. However, if your salary grows from below 6500 to about it, you do not get unregistered from PF. You need to continue to have your PF deducted.

Employee are welcome to deposit over and above the minimum mandatory amount specified by PF. This is called Voluntary PF. The employer is however not obliged to match this amount.

Note: Employee’s contribution depends on the wages paid calculated after any loss of pay days during the month. If 50% of your salary is deducted due to absence or leaves, then effectively all relevant contributions are halved as well.

Employee’s PF contribution is tax deductable and as such does not contribute towards Gross earnings. There may be limits to the contribution which is tax deductable.

Employer’s Contribution

Employer also has to pay 0.5% EDLI, 1.1% Admin Charge and 0.01% Inspection Charge.

Employer’s contribution of 12% is split into 2 schemes Employee’s Pension Fund and Provident Fund. 8.33% out of 12% is paid to Employee’s Pension Fund and the remaining to the Provident Fund.

The above rules generally apply to most companies. There might be local exceptions in certain industries, states and sectors.


Each month, every company needs to make certain submission to their nearest EPF office. A summary of those submissions are -

  • Form 12A Consolidated Statement of dues and remittance By 25th of the following month to which the dues relate.
  • Form 5 Return of Employees qualifying for membership to the Employees’ Provident Fund for the first time during every month. Within 15 Days of the following month.
  • Form 10 Return of members leaving service during the month.
  • Payment Challan
  • Form 3A Member’s annual Contribution card : Form showing month wise recoveries towards E.P.F and Pension Fund in respect of a member for one financial year. To be furnished by the employer before 30th April of the following year.
  • Form 6A Consolidated annual contribution statement : This form provides annual contributions of each member of the establishment . A vital form for compiling the annual Provident Fund statement of a subscriber. To be submitted by 30th April.

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